Pinners California Sept 22 & 23, 2023
Will Rogers Memorial Center
Fri 10am - 8pm | Sat 9am - 7pm
Fun Things Happen Here

Exhibitor Information

Pinners TX takes place at the Will Rogers Memorial Center in Fort Worth, Texas :)

All this information below will help you, but please feel free to call us anytime at 801.822.1333 with questions.

Show supplier/ decorator - Superior Expo Services

You can supply your own booth items but we will have an excellent decorator/supplier available through Superior Expo Services. Check back here for the 2023 Exhibitor Kit soon. Your booth is simply your space with black pipe and drape (8' back wall and 3' sides). Many commonly ordered items from the decorator include draped tables, chairs and carpet. The only things not ordered through Superior is interent & electrical (see below).


Electrical must be ordered through Edlen Electric. Contact information is in the back of the exhibitor kit. Pre-ordered electrical is around $100 - a bit more if ordered at the show.


Internet is also ordered through NetSteady at the Will Rogers Center. Prices range from $20-40 and up per device (see full rate information here). Contact them here or by calling 888-295-0567.

Booth Design Rules

We are fortunate in Texas to not have a lot of set-up and design regulations. Here are a few show rules:
* All booth amenities must be within the allotted space (nothing in the isles) unless pre-approved.
* Anything deemed unsafe in the opinion of the show organizer (such as tipping hazards) will be required to change.
* The provided drape rods will support normal banners but in general are not to be used as booth support.
* Helium balloons can be used, but only if they are attached securely to your booth. Please do not hand out helium balloons.

Shipping & Material Handling

You have your choice of shipping method but Superior can be excellent help with this. Once delivered to the city, fees for handling your materials can be expensive. Be sure to know the costs before you ship or receive anything for the show. Superior Expo Services or Pinners may be able to help you with materials shipped to the facility. You may be able to receive your own items at the facility if you can arrange for them to arrive on set-up days only. There is no shipping or receiving that Will Rogers Center will take care of themselves and they will not hold shipments for us.

Set-Up | Take-Down (with directions)

SET-UP is Thursday, September 21st between 8 a.m. and 6 p.m. You will be contacted about your time. Check-in at the check-in table near the north open loading dock doors for information, exhibitor badges, location help, etc. If you have a large booth and need special attention please e-mail us here.

TAKE-DOWN is anytime after 7 p.m. (to 12 a.m.) on Saturday evening. No early take downs allowed.


Parking is $10 at Will Rogers. There is plenty or parking and trailer parking is also available. More details soon.

Class Passes

We will give each exhibiting business a class punch card good for 2 classes each day of the show. You can use or pass around this card as you wish. These are passes for the 'stand-by' line and do not include kits. Class passes above these two classes each day will need to be purchased.

Promo Codes

If you would like a custom promo code that you can give to friends and followers for 1/2 price general admission tickets online, please request it here.


You can find information about our 2023 Host Hotels by following this link. (Make sure to book through the links to receive our show rate! Or if calling in, make sure to mention the Pinners room block to get the best rates). 

Giveaways & Swag

This is a great way to get exposure at VIP night. We will be having some fun activities for our attendees to earn raffle tickets by completing. We will be drawing raffle tickets and announcing the giveaways and winners towards the end of the party.

Contributing an item to the swag bag is an opportunity to get your brand and products even more exposure to this amazing audience (please no coupons/flyers). The Thursday before the show begins (after setup) we host a VIP party for our most loyal attendees, local bloggers and trendy influencers. Each attendee will receive a SWAG BAG that you can contribute to for free! You will need to bring 325 items with you to setup Thursday morning, and we’ll take care of the rest.

If you'd like to participate, please contact Darienne via e-mail here.

Food and Temporary Food Permit Questions

Product samples are permitted on the show floor only if the item is a sample product of the exhibitor and your application has been accepted by Will Rogers. You must have your application in 30 days prior to the event. Here is a link to the application. If you have any questions you may reach out to Christine Gillett at christine.gillett@fortworthtexas.gov

Once you have been approved to distribute food or beverage samples from Will Rogers, you may still be required to obtain a Temporary Food Handlers Permit. Here is a link to the application. If you have any questions please contact the Health Department at 817-392-7255.

Tax Information

All tax information can be found at comptroller.texas.gov. To participate in the show you will need a Sales and Use Permit.

Pinners Marketing

Pinners Conference marketing will be extensive. We hope it will be the most marketing you've seen compared to previous events you may have been in. It includes a media-wide campaign including TV, billboards, magazines, newspaper, ticket distribution channels, national DIY and craft organizations, women's group e-mail campaigns, state-wide print promotion and of course many of the region and nation's most popular bloggers and social media experts.


Booth space is available by contacting Bennett Events at 801.822.1333. Booths are 10' x 10' and 8' x 10' and generally run $799.

2023 Pinners Conference Information | Media Kit

To download a Media Kit with information on booths, testimonials, pricing and more, click here.

Exhibitor Packet from Superior Expo Services (supplier/decorator)

Superior Expo Services will have a new Exhibitor Kit linked here soon.

Trade shows are consistently the #1 marketing return on investment among all options.

Please promote the show and your cool business with the graphics below. Thanks!

If you need GRAPHICS to help you promote the show, please click for a higher resolution of the image. Then drag & drop to your desktop.

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